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Information obligation acc. to Art. 12 et seq. GDPR


I. Name and address of the controller


Your contact partner acting as controller within the means of the European General Data Protection Regulation ("GDPR") and other national data protection provisions of the member states as well as other data protection provisions is:

Schülke & Mayr GmbH
Robert-Koch-Str. 2
22851 Norderstedt
Germany

Tel.: +49 40 52100-0
Fax: +49 40 52100-318
Email: info@schuelke.com

Representative: Christian Last

(hereinafter referred to as "we", "us" or "our")

II. Name and address of the data protection officer


The protection of your personal data is of outmost importance for Schülke & Mayr GmbH. To express this importance, we have commissioned a privacy and data security consulting firm to take on these key issues. Our data protection officer also comes from this very experienced group of experts. We are advised by:

MAGELLAN Lawyers
Brienner Straße 11
80333 Munich
Germany
www.magellan-datenschutz.de

Please contact our data protection officer of MAGELLAN Lawyers in all matters relating to data protection and data security directly:
E-Mail: datenschutz_schuelke@magellan-rechtsanwaelte.de 

III. Data processing on our website


1. Provision of the website and creation of log files

i. Legal basis 

The legal basis for the processing of your personal data in the context of the provision of the website and the creation of log files is Art. 6 (1) lit. f GDPR.

ii. Purpose 

The temporary storage by us of your personal data is necessary to enable the website to be delivered to your computer. For this, your personal data must be stored for the duration of the session. The storage of your personal data in log files is done to ensure the functionality of the website. In addition, your personal data serves to optimize the website and to ensure the security of our information technology systems. An evaluation of your personal data for marketing purposes does not take place in this context.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose for which it was collected. Where your personal data is recorded for the purpose of providing the website, this will happen as soon as the relevant session has ended. In the case of storing your personal data in log files, these will be erased after thirty-one days at the latest. In case of any additional storage your personal data is anonymized so that an allocation is no longer possible.

iv. Objection and rectification option

The collection of your personal data for the provision of the website and the storage of your personal data in log files is necessary for the operation of the website. Consequently, you have no right to object.

2. Use of technically necessary cookies

i. Legal basis 

The legal basis for the processing of your personal data in the context of the use of technically necessary cookies is Art. 6 (1) lit. f GDPR.

ii. Purpose 

The use of technically necessary cookies serves to simplify the use of our website. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that your web browser is recognized even after a page break. Any other processing of your personal data does not take place.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing; this is especially the case when you leave the website.

d. Objection and rectification option

Cookies are stored on your computer and transmitted from the computer to our website. Therefore, you also have full control over the use of cookies. By adjusting the settings in your web browser, you can disable or restrict the transmission of cookies. Already stored cookies can be erased by you at any time. This can also be done automatically. If cookies are disabled for our website it may not be possible to fully use all the functions of the website. The transmission of Flash-Cookies cannot be prevented through the settings of your web browser. Therefore, you have to adjust the settings of the Adobe Flash Player.

3. Client-account registration

i. Legal basis 

The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining safety data sheets and technical data sheets in the field of specialty chemicals via https://www.schuelke.com/de-de/register/index.php is Art. 6 (1) lit. b GDPR.
The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining photos, lectures, videos, participant confirmations and feedback at pharma club events via http://www.pharma-club.de/pharma-club/ is Art. 6 (1) lit. b GDPR.
The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining photos, lectures, videos, participant confirmations and feedback at hygiene club events via https://www.hygiene-club.com/hygiene-club/ is Art. 6 (1) lit. b GDPR.


ii. Purpose 

Your registration allows you to easily send and receive information material and safety data sheets on our products or photos, lectures, videos, participant confirmations and feedback on events via an online account. The processing of your personal data during registration is therefore necessary to fulfill a contractual obligation between you and us or to carry out pre-contractual action.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of their processing. This is the case during the registration process for the performance of a contract or for the performance of pre-contractual measures if your personal data are no longer necessary for the performance of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.

iv. Objection and rectification option

You have the option to cancel the registration at any time. You can let the personal data stored about you be changed at any time. If your personal data is necessary for the fulfillment of a contract or for the execution of pre-contractual measures, a premature erasure of your personal data is only possible where erasure is not contrary to contractual or statutory obligations.


4. Newsletter

i. Legal basis 

The legal basis for the processing of your personal data in the context of mailing the newsletter is Art. 6 (1) lit. a GDPR where consent has been obtained.

ii. Purpose 

The collection of your personal data is for the purpose of mailing the newsletter to you. The purpose of the processing your personal data by mailing the newsletter to you is for the purpose of sending information, offers, promoting, if necessary, the sales of goods or services.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing. Your personal data is therefore stored as long as the subscription to the newsletter is active.

iv. Objection and rectification option

You can cancel the subscription to the newsletter at any time. For this purpose, there is a corresponding link in each newsletter. Termination of the subscription also enables revocation of consent.


5. Contact via contact form, by e-mail or telephone

i. Legal basis 

The legal basis for the processing of your personal data, which is transmitted in the event of contact by you via the contact form or by e-mail or telephone, is Art. 6 (1) lit. f GDPR. If the establishment of contact via the contact form or by e-mail or telephone aims to conclude a contract Art. 6 (1) lit. b GDPR is an additional legal basis for the processing. 

ii. Purpose 

The processing of your personal data in the case of contact via the contact form or by e-mail or telephone is necessary to process the contact request.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the contact request. For the personal data sent via the contact form or by e-mail or telephone this is the case when the conversation with you has ended. The conversation ends when it can be inferred from the circumstances that the matter in question has finally been clarified between you and us. 

iv. Objection and rectification option

You have the opportunity to object at any time to the processing of your personal data in the context of contacting us via the contact form or by e-mail or telephone at any time in the future. In such a case, the conversation between you and us cannot continue. All personal data stored in the course of contacting will be erased in this case. 

6. Google Analytics

i. Scope of processing

This website uses Google Analytics, the web analysis service of Google Inc. (hereafter "Google"). Google Analytics uses so-called "cookies", text suggestion files, which are stored on your computer and which allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data.

ii. Legal basis 

The legal basis for the processing of your personal data is Art. 6 (1) lit. f GDPR.

iii. Purpose 

The processing of your personal data enables us to analyze your browsing habits. By analyzing the obtained data we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also form the basis of our legitimate interest in the processing of your personal data pursuant to Art. 6 (1) lit. f GDPR. Anonymizing your IP address takes adequate regard of your interest in the protection of personal data.

iv. Duration of storage

Your personal data will be erased as soon as it is no longer needed for our aforementioned purposes. In our case, this is the case after 14 months. 

v. Objection and rectification option

Users of this website who do not wish their data to be captured by Google Analytics may install the browser add-on to deactivate Google Analytics. This add-on tells the Google Analytics JavaScript (ga.js, analytics.js and dc.js) which is running on websites not to allow information to be sent to Google Analytics. If you wish to deactivate Google Analytics visit this site and install the add-on to deactivate Google Analytics for your browser. More detailed information about how to install and uninstall the add-on can be found in the relevant help resources for your browser. Browser and operating system updates may result in the deactivation add-on no longer working as envisaged. Further information about managing add-ons for Chrome can be found here. If you do not use Chrome, ask your browser's manufacturer directly whether add-ons work properly in the browser version that you use. The latest versions of Internet Explorer occasionally load the add-on to deactivate Google Analytics after data has been sent to Google Analytics. If you use Internet Explorer, therefore, cookies are installed on your computer by the add-on. These cookies ensure that any kind of data that is captured is immediately erased by the server collecting it. Make sure that third party cookies are not deactivated for Internet Explorer. If you delete your cookies, these cookies will be put back again within a short time by the add-on to ensure that your Google Analytics browser add-on continues to work fully. The browser add-on to deactivate Google Analytics does not prevent data from being sent to the website or to other web analytics services. For more detailed information concerning the terms and conditions of use and data protection, see http://www.google.com/analytics/terms/de.html or https://support.google.com/analytics/answer/6004245?hl=de. IP anonymization is activated on this website.


7. Further web analysis tools

i. List of Web Analysis Tools Used

In addition to Google Analytics, we also use the following web tracking and web analysis tools on our website:
- LeadLab
- Google AdWords

ii. Legal basis 

The legal basis for the processing of your personal data is Art. 6 (1) lit. f GDPR.

iii. Purpose 

The processing of your personal data enables us to analyze your usage behavior. On the basis of the data obtained, we are able to compile information on the use of the individual areas of our website. This helps us to constantly improve our website and its user-friendliness.

iv. Duration of storage

Your personal data will be erased as soon as it is no longer needed for our aforementioned purposes. 

v. Objection and rectification option

Cookies are stored on your computer and transmitted from this to our website. You therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. You can delete cookies that have already been saved at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

8. Social Plugins

i. Legal basis 

The legal basis for the processing of your personal data by so-called "Social Plugins" is your consent according to Art. 6 (1) lit. a GDPR.

ii. Purpose 

The processing of your personal data enables us to analyze the range of our website offers. On the basis of the data obtained, we are able to compile information on the use of the individual areas of our website. This helps us to constantly improve our website and its user-friendliness.

iii. Duration of storage

Your personal data will be erased as soon as they are no longer needed for our aforementioned purposes. In our case, this is the case after seven days.

iv. Objection and rectification option

Data is only transmitted to LinkedIn, YouTube, Facebook and Twitter when you click on the "Social Plugin". Therefore, you also have full control over the transmission of your personal data to LinkedIn, YouTube, Facebook and Twitter. The "Social Plugin" remains active until you deactivate it with another click.

9. Data subjects' submissions according to Art. 12 et seq. GDPR

i. Legal basis

The legal basis for the processing of your personal data in the context of the processing of your data protection request ("Data Input") is Art. 6 (1) lit. c and Art. 12 et seq. GDPR. The legal basis for the subsequent documentation of the legally compliant processing of data input is Art. 6 (1) lit. f GDPR

ii. Purpose

The purpose of processing your personal data as part of the processing of data subjects is to answer your data protection enquiry. The subsequent documentation of the legally compliant processing of the respective data subject input serves to fulfil the legally required duty of proof, Art. 5 (2) GDPR

iii. Duration of storage

Your personal data will be erased as soon as they are no longer required to achieve the purpose for which they were collected.

iv. Objection and rectification option

You have the possibility at any time to object to the processing of your personal data for the future in the context of the processing of data subjects. In this case, however, we will not be able to process your data protection request further. The documentation of the legally compliant processing of the respective data entry is mandatory. Consequently, there is no possibility for you to object.

10. Defending and enforcing legal claims

i. Legal basis 

The legal basis for the processing of your personal data in the context of defending and enforcing legal claims is Art. 9 (2) lit. f; Art. 6 (1) lit. f GDPR.

ii. Purpose 

The purpose of the processing of your personal data in the context of defending and enforcing legal claims is the defense of unjustified suits and the legal enforcement of claims and rights. This purpose also forms the basis of our legitimate interest in the data processing pursuant to Art. 6 (1) lit. f GDPR.

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing.

iv. Objection and rectification option

The processing of your personal data in the context of defending and enforcing legal claims is absolutely necessary for the defense and enforcement thereof. Consequently, you cannot object to this.

IV. Further data processing apart from our website

1. Direct marketing

i. Legal basis 

The legal basis for the processing of your personal data in the context of direct marketing by e-mail and post is Art. 6 (1) lit. f GDPR.

ii. Purpose of data processing

The purpose of processing your personal data in the context of direct marketing is to send information, offers, and where applicable promotion of sales of goods and services. 

iii. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing; this is the case in particular when the withdrawal or objection is received.


iv. Objection and rectification option

You have the right to withdraw your consent at any time for the future and the right to object to the processing of your personal data in the context of direct marketing at any time in the future.

2. Lotteries

i. Legal basis

Legal basis for the processing of your personal data in the context of sweepstakes is Art. 9 (2) f lit. f; 6 (1) lit. b GDPR.

ii. Purpose

The purpose of the processing of your personal data in the context of sweepstakes is the fulfillment of the contract on the sweepstake participation between you and us.

iii. Duration of storage

Your personal data will be erased as soon as they are no longer required to achieve the purpose for which they were collected. In the case of processing your personal data in the context of competitions, this is given when the competition has been completely carried out.

iv. Objection and rectification option

You have the possibility at any time to object to the processing of your personal data for the future within the framework of participation in the competition. In this case you can no longer participate in the competition. All personal data stored in the course of participation in the competition will be erased in this case.

3. Contact and moderation (Facebook fanpage)

The information provided under III.6., e-mail contact, applies accordingly.

4. Lotteries (Facebook-Fanpage)

The information provided under III.10., Lotteries, applies accordingly.

5. Facebook Insights (Facebook fan page)

i. Shared responsibility

We operate our Facebook fan page together with Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland (hereinafter "Facebook"). To this end, we have entered into an agreement with Facebook to determine which of us fulfils which obligation under the EU GDPR. You can view the essential contents of the processing under https://www.facebook.com/legal/terms/page_controller_addendum. 
You can view information on the processing of your personal data by Facebook at https://www.facebook.com/legal/terms/information_about_page_insights_data.

ii. Legal basis

The legal basis for the processing of your personal data is Art. 6 para. 1 lit. f EU-DSGVO.

iii. Purpose

The processing of your personal data by Facebook Insights enables us to analyze your usage behavior. By evaluating the data collected, we are able to compile information about the attractiveness of our Facebook fan page. This helps us to make our Facebook fan page more demand-oriented and user-friendly.

iv. Origin

Your personal data collected during the operation of our Facebook fan page will be made available to us by Facebook.

v. Duration of storage

Your personal data will be deleted as soon as they are no longer needed for our aforementioned purposes.

vi. Objection and rectification option

If you do not want your data to be collected by Facebook Insights, you have the option at any time to object to the future processing of your personal data within the framework of Facebook Insights. In this case, we will forward your objection request to Facebook.

6. Sale of goods and services

i. Legal basis

The legal basis for the processing of your personal data in the context of the sale of goods and services is Art. 6 (1) lit. b GDPR.

ii. Purpose

The purpose of processing your personal data in the context of the sale of goods and services is the fulfillment of a contract between you and us.

iii. Duration of storage

Your personal data will be erased as soon as they are no longer required to achieve the purpose for which they were collected. In the event that your personal data is processed within the framework of the sale of goods or services, this is the case when the contract has been fulfilled and all claims arising from the contractual relationship have become statute-barred or there are no longer any statutory retention periods. 

iv. Objection and rectification option

The processing of your personal data within the scope of the sale of goods and services is absolutely necessary for the fulfilment of the contract. Consequently, there is no possibility for you to object.


7. Supplier creation and ongoing business relationship

i. Legal basis

Legal basis for the processing of your personal data as well as the personal data of the contact persons of your company within the scope of the supplier questionnaire, supplier creation and ongoing business relationship is Art. 6 (1) lit. b GDPR or Art. 6 (1) lit. f GDPR. If you or the contact persons of your company have given your consent, Art. 6 (1) lit. a GDPR is an additional legal basis for the processing of your personal data as well as the personal data of the contact persons of your company.

ii. Purpose

The purpose of processing your personal data and the personal data of your company's contact persons within the scope of the supplier questionnaire, supplier creation and ongoing business relationship is to award, execute and settle the respective order as well as to take it into account in future contract awards or call for tenders.

iii. Origin

If we have not received your personal data directly from you, the contact person of your company has provided us with your personal data as part of the supplier questionnaire.

iv. Duration of storage

Your personal data as well as the personal data of the contact persons of your company will be erased as soon as they are no longer necessary to achieve the purpose of their collection. In the case of the award, execution and settlement of the respective order, this is given when the contract on which the order is based has been fulfilled and all claims arising from the contractual relationship have become statute-barred or there are no longer any statutory retention periods. In the case of consideration in future contract awards or tenders, this shall be the case if your company is definitely no longer interested in consideration in future contract awards or tenders.

v. Objection and rectification option

The processing of your personal data is absolutely necessary for the allocation, execution and invoicing of the respective order. Consequently, there is no possibility for you to object. You can revoke your consent at any time for the future or object to the processing of your personal data within the scope of consideration for future orders or tenders for the future.

8. Application procedure

i. Legal basis

(a) Personal data
Insofar as we process your personal data for processing procedures within the framework of the application procedure and obtain your consent to do so, Art. 6 (1) lit. a GDPR, Art. 88 (1) GDPR in conjunction with Art. 6 (1) lit. a GDPR serves us as legal basis. The legal basis for the processing of your personal data within the framework of an employment contract is Art. 6 (1) lit. b, Art. 88 (1) GDPR. If the processing of personal data is necessary to fulfil a legal obligation to which we are subject, Art. 6 (1) lit. c GDPR serves as the legal basis for the processing of your personal data. If the processing is necessary to protect a legitimate interest of us or a third party and your interests do not outweigh the first mentioned interest, Art. 6 (1) lit. f GDPR serves as legal basis for the processing.

(b) Special categories of personal data
If we obtain your consent for the processing of special categories of personal data (Art. 9 (1) GDPR) such as religious affiliation, nationality and health data, Art. 9 para. 2 lit. a GDPR serves as the legal basis. If the processing of special categories of personal data is necessary to enable us to exercise our rights under labor law and social security and social protection law and to comply with our obligations in this regard, the legal basis for the processing is Art. 9 (2) lit. b GDPR, Art. 88 (1) GDPR in conjunction with Art. 9 (2) lit. b GDPR. If the processing refers to special categories of personal data which you have obviously made public, the legal basis results from Art. 9 (2) lit. e GDPR. If the processing of special categories of personal data is necessary for the purposes of health care, occupational medicine or for the assessment of the ability to work, the legal basis follows from Art. 9 (2) lit. h GDPR.

ii. Purposes

Your personal data will be processed for the purpose of establishing the employment relationship, in particular to comply with employment contracts, statutory obligations, if any, and social security obligations.

iii. Duration of storage

Your personal data will be erased as soon as they are no longer required to achieve the purpose for which they were collected. In addition, your personal data may be stored if this has been provided for by legal regulations to which we are subject. The data will be blocked or erased if a storage period specified by legal regulations expires, unless it is necessary for further storage of the data for the conclusion of a contract or fulfilment of a contract. We will then store your personal data for the following periods, among others:
- Application documents and data, up to 6 months after decision on non-occupation, burden of proof of discrimination, deadline §§ 21 Abs. 5, 22 AGG (General Equal Treatment Act)
- Application documents otherwise: In case of termination, termination of employment

iv. Objection and rectification option

The processing of your personal data within the framework of the application procedure is absolutely necessary for the establishment of the employment relationship. Consequently, there is no possibility for you to object. If your personal data is processed on the basis of your consent, you can revoke your consent at any time.

V. Categories of recipients 


In order to process your application documents, those positions and departments within our company that require personal data to fulfil the aforementioned purposes will receive it. In addition, we make use of various service providers and transfer your personal data to other trustworthy recipients. These can be for example:
- human resources
- possible superiors of the applicant concerned
- specialist departments
- financial accounting
- works council
- data protection officer
- representative for disabled persons
- equal opportunities commissioner
- controlling / revision
- affiliated companies
- employment agency
- integration office in case of disability
- banks/credit institutions
- insurance companies
- external service providers
- logistic service providers
- scanning services
- document shredders
- IT service provider
- lawyers, courts, tax consultants
- letter shops
- print shops


VI. Your rights


You have the following rights against us:

i. Right of access

You may request confirmation from us as to whether personal data concerning you is being processed by us. Where that is the case, we will inform you as follows:
(1) the purpose;
(2) the categories of personal data;
(3) the recipients of your personal data;
(4) the planned duration of the storage or criteria for determining the duration of storage;
(5) your further rights;
(6) all available information about the origin of the data, if the personal data is not collected from you;
(7) the existence of automated decision-making and where applicable meaningful information about the logic involved, and the scope and intended impact of such processing on you.

ii. Right to rectification

You have a right to rectification and / or completion to us if the personal data you process is incorrect or incomplete.

iii. Right to restriction of processing

You may request the restriction of the processing in case:
(1) we have to verify the accuracy of your personal data processed by us;
(2) the processing of your personal data is unlawful;
(3) you need the personal data processed by us after the purpose has fallen away to assert, exercise or defend your rights;
(4) you have objected to the processing and we have checked the objection.

iv. Right to erasure

You have the right to erasure in case
(1) we do not require your personal data concerning you any longer for the original purpose;
(2) you revoke your consent and there is no other legal basis for processing;
(3) you submit an objection to the processing and there are no overriding legitimate grounds for the processing, or you submit an objection to the processing;
(4) your personal data have been processed unlawfully;
(5) the erasure of your personal data is necessary for compliance with a legal obligation;
(6) the personal data concerning you were collected in relation to information society services;

v. Right to information

If you have the right to rectify, erase or limit the processing to us, we will inform all recipients to whom your personal data have been disclosed of this correction or erasure of the data or restriction of processing.

vi. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to have the personal data concerning you transmitted directly from us to another controller, where technically feasible.

vii. Right to object

You have the right to object at any time to the processing of the personal data. We shall no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing. Where the personal data concerning you is processed for direct marketing purposes you have the right to object at any time to the processing of your personal data.

viii. Right to withdraw the consent

You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

ix. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement if you believe that the processing of the personal data concerning you infringes the GDPR.

The responsible supervisory authority for us is:

Independent Center for Data Protection Schleswig-Holstein
(Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein)
Holstenstraße 98
24103 Kiel
Germany

For further questions our data protection officer is always at your disposal.

As at 05/2019